All about Project Management as I see it! SNIPPETS FROM WEB, LINKEDIN, WEBJOURNALS ETC. (C) OWNERS AS AN WHEN APPLICABLE
Wednesday, August 6, 2014
Thursday, July 31, 2014
Project Planning Best Practices
What best practices you Know and what you Do Not can make significant difference when it comes to Project Planning...
Given the competitive scenario these days, it is highly recommended to be better prepared for Project Planning.
You should be well versed with typical tasks like:-
● Determining how you will develop the project management plan
● Developing the project requirements in detail and agree the final scope
● Determining the required project activities and their sequencing
● Developing project schedule using estimated resources and costs
● Agreeing what quality standards will be met by the project and how
● Defining how project staffing will be done
● Establishing the communication requirements and how it will be fulfilled
● Identifying what can go wrong and the plans to deal with them
● Documenting what products or services will be acquired from outside the project
● Gaining formal approval and buy-in from everybody involved in the project
Equipped with these process knowledge, relevant tools & techniques, project staff is in a considerable better position to Plan the Projects.
For more details, please visit :- http://www.knowledgewoods.in/Plan_the_Project.html
Given the competitive scenario these days, it is highly recommended to be better prepared for Project Planning.
You should be well versed with typical tasks like:-
● Determining how you will develop the project management plan
● Developing the project requirements in detail and agree the final scope
● Determining the required project activities and their sequencing
● Developing project schedule using estimated resources and costs
● Agreeing what quality standards will be met by the project and how
● Defining how project staffing will be done
● Establishing the communication requirements and how it will be fulfilled
● Identifying what can go wrong and the plans to deal with them
● Documenting what products or services will be acquired from outside the project
● Gaining formal approval and buy-in from everybody involved in the project
Equipped with these process knowledge, relevant tools & techniques, project staff is in a considerable better position to Plan the Projects.
For more details, please visit :- http://www.knowledgewoods.in/Plan_the_Project.html
Saturday, March 15, 2014
Monday, October 7, 2013
CMMI myth
The maturity levels in CMMI are set based on extremely clear criteria spelled out in the SCAMPI method for
determining a Maturity Level. The Maturity Level is determined by the
Appraisal Team performing an objective evaluation of the organization.
It is the Lead Appraiser's responsibility to ensure that the appraisal
results are an accurate and true representation of the organization's
maturity.
CMMI is NOT a set of standards. It is a set of guidelines for improving processes. The CMMI does not tell HOW to do something. It tells you WHAT things to consider to improve your processes. Best practices are highly subjective. What may be a best practice for company A may not be a best practice for company B. Business goals and objectives, core competencies, business domain, culture, etc. all affect the best practices for an organization.
Determining the best practices for a specific organization is a trial and error exercise.
From the CMMI about Maturity Levels and Generic Goals and Practices - clearly defines what it means to operate at a specific Maturity Level. There is no way to "water down" these definitions. Granted there are unscrupulous organizations out there that are chasing a level just so they can compete for business, but they receive no benefit from the CMMI. Rapidly becomes clear that they are only interested in doing the bare minimum - but at whose cost? The organizations who hire.....
CMMI is NOT a set of standards. It is a set of guidelines for improving processes. The CMMI does not tell HOW to do something. It tells you WHAT things to consider to improve your processes. Best practices are highly subjective. What may be a best practice for company A may not be a best practice for company B. Business goals and objectives, core competencies, business domain, culture, etc. all affect the best practices for an organization.
Determining the best practices for a specific organization is a trial and error exercise.
From the CMMI about Maturity Levels and Generic Goals and Practices - clearly defines what it means to operate at a specific Maturity Level. There is no way to "water down" these definitions. Granted there are unscrupulous organizations out there that are chasing a level just so they can compete for business, but they receive no benefit from the CMMI. Rapidly becomes clear that they are only interested in doing the bare minimum - but at whose cost? The organizations who hire.....
Tuesday, August 27, 2013
Social Net Gate App
Social Net Gate App is a new way to earn NetCoins using your social status and the regular friend network.
Try this cool website for sending SocialCards to your friends
Try this cool website for sending SocialCards to your friends
You can now update your own mailing address (the "From" address) and earn 40 NetCoins. By doing this, your friends don't have to go thru the pain of entering your address for sending you SocialCards. It will be the easiest NetCoins every gained. Go to www.socialnetgateapp.com > NetCoins > Earn and do it now.
Friday, August 23, 2013
Sharepoint Project Management
Some of the key topics in Sharepoint 2007 & 2010 are discussed here.
Inputs from Wiki and Microsoft portals on Sharepoint.
Sharepoint as a tool helps using power of Microsoft's web application platform, including document and content management
It is wise to have a have a .NET developer background.
Sharepoint is a tool to centralize an organizations digital resources for centralized collaboration or working together in a centralized way.
The best explanation of What Microsoft Sharepoint is and does from the WROX book "Beginning Sharepoint 2010 - Building Business Solutions"
"Because computers play such an integral part in any business, not surprisingly, more and more of the information that is created, consumed, and shared in an organization is digital. The more business that you conduct and the more successful your business becomes, the more information you have to manage. Usually, you have some form of document for just about every process and transaction that plays out during the day-to-day operations of your company. From proposals to legal documents, from sales receipts to human resources policies, the amount of information required for a company to function is staggering.
To manage your information overload, SharePoint offers tools with which you can build business applications to better store, share, and manage digital information. With it, you can create lists, libraries, and websites for your various company teams to help run your business processes more efficiently. By locating your organization’s important business data in a single location, it becomes much easier and intuitive for users to find the right information when they need it rather than searching through disparate locations such as email, computer hard drives, or file shares.
WHAT IS SHAREPOINT 2010?
SharePoint 2010 is an extensible and scalable web-based platform consisting of tools and technologies that support the collaboration and sharing of information within teams, throughout the enterprise and on the web. The total package is a platform on which you can build business applications to help you better store, share, and manage digital information within your organization. Because you can build with or without code, the package empowers the average business user to create, deploy, and manage team websites, without depending on skilled resources, such as systems administrators or developers. Using lists, libraries, and web parts, you can transform team websites into business applications built specifically around making your organization’s business processes more efficient."
Creating a schema for an organizations Sharepoint deployment is not rocket science.
1. Determine the structure of the organization
2. Determine what Sharepoint can do as far as centralizing the organizations digital resources.
3. Create a Sharepoint construction plan.
4. Build it, test it, refine it.
5. Maintain it, test it, refine it, add onto it.
There! Not so tough.
+++++++++++++++++++++++++++++++
Which SharePoint development tool works best to create custom workflows?
Directly using SharePoint Designer may not be well-suited for building complex workflows.
Using Visual Studio, which allows the workflow to be installed at multiple locations and can include more than 20 steps in the workflow process. Additionally, only Visual Studio allows for workflow to move back and forth between status changes. Using SharePoint Designer, work only moves forward through states, never backward. This can be problematic when you need to send something backward in the process.
How to handle Databases?
It is not wise to upload directly to SharePoint databases, however - the use of libraries and lists for data management. Uploading directly to SharePoint databases is very much like doing your own oil changes on a brand new car. It might be faster and more convenient in the short-term, but in the long-term it voids your warranty. Microsoft gives no support when you directly modify a SharePoint database.
Main differences between SharePoint 2007 and 2010?
Any of the new tools introduced in 2010. For example:
Here are more areas that a SharePoint architect can help with:
Inputs from Wiki and Microsoft portals on Sharepoint.
Sharepoint as a tool helps using power of Microsoft's web application platform, including document and content management
It is wise to have a have a .NET developer background.
Sharepoint is a tool to centralize an organizations digital resources for centralized collaboration or working together in a centralized way.
The best explanation of What Microsoft Sharepoint is and does from the WROX book "Beginning Sharepoint 2010 - Building Business Solutions"
"Because computers play such an integral part in any business, not surprisingly, more and more of the information that is created, consumed, and shared in an organization is digital. The more business that you conduct and the more successful your business becomes, the more information you have to manage. Usually, you have some form of document for just about every process and transaction that plays out during the day-to-day operations of your company. From proposals to legal documents, from sales receipts to human resources policies, the amount of information required for a company to function is staggering.
To manage your information overload, SharePoint offers tools with which you can build business applications to better store, share, and manage digital information. With it, you can create lists, libraries, and websites for your various company teams to help run your business processes more efficiently. By locating your organization’s important business data in a single location, it becomes much easier and intuitive for users to find the right information when they need it rather than searching through disparate locations such as email, computer hard drives, or file shares.
WHAT IS SHAREPOINT 2010?
SharePoint 2010 is an extensible and scalable web-based platform consisting of tools and technologies that support the collaboration and sharing of information within teams, throughout the enterprise and on the web. The total package is a platform on which you can build business applications to help you better store, share, and manage digital information within your organization. Because you can build with or without code, the package empowers the average business user to create, deploy, and manage team websites, without depending on skilled resources, such as systems administrators or developers. Using lists, libraries, and web parts, you can transform team websites into business applications built specifically around making your organization’s business processes more efficient."
Creating a schema for an organizations Sharepoint deployment is not rocket science.
1. Determine the structure of the organization
2. Determine what Sharepoint can do as far as centralizing the organizations digital resources.
3. Create a Sharepoint construction plan.
4. Build it, test it, refine it.
5. Maintain it, test it, refine it, add onto it.
There! Not so tough.
+++++++++++++++++++++++++++++++
Which SharePoint development tool works best to create custom workflows?
Directly using SharePoint Designer may not be well-suited for building complex workflows.
Using Visual Studio, which allows the workflow to be installed at multiple locations and can include more than 20 steps in the workflow process. Additionally, only Visual Studio allows for workflow to move back and forth between status changes. Using SharePoint Designer, work only moves forward through states, never backward. This can be problematic when you need to send something backward in the process.
How to handle Databases?
It is not wise to upload directly to SharePoint databases, however - the use of libraries and lists for data management. Uploading directly to SharePoint databases is very much like doing your own oil changes on a brand new car. It might be faster and more convenient in the short-term, but in the long-term it voids your warranty. Microsoft gives no support when you directly modify a SharePoint database.
Main differences between SharePoint 2007 and 2010?
Any of the new tools introduced in 2010. For example:
- Service Applications
- Business Connectivity Services
- Claims Based Authentication
- Sandboxed Solutions
- Developer Dashboard
- Throttling and List Controls
Here are more areas that a SharePoint architect can help with:
- Capacity planning - running multiple servers in a farm. Scalability and other magic words.
- Knowing the capabilities and business scenarios of using SharePoint - this is a very common one.
The manager asks: what can SharePoint do for me? The developer asks: well, what do you want it to do. The manager then asks: well, I don't know what it can do for me so how do I know what do I want it to do? - Closely related to SharePoint capabilities are the various licensing costs related to each component.
- As well as familiarity with development and customization costs. Take the same project time that would have taken in ASP.NET, then multiply it by a large coefficient, and then add an additional constant.
- And closely related to what-can-it-do, and how-much-does-it-cost, is the all important question of Return-Of-Investment.
- SharePoint deployment can be a massive issue and a lot of pain.
- SharePoint upgrade from v2 (MOSS 2003) to v3 (MOSS 2007). We should be seeing a new version of SharePoint in 2010(?). Well soon after the next version of Office goes out the door. So past upgrade experiences may be useful.
- Knowledge of 3rd party webparts. I believe a SharePoint architect should be able to give you at least 5 webparts that they've tried from CodePlex and tell you what they think about them. These are free and easy to grab and play at your own leisure.
- Some knowledge of commercial webparts. Because they are still cheaper than writing your own.
- Experiences with SharePoint Integration - this comes in two equally important flavours - both from SharePoint accessing existing systems (business catalogs, webparts, etc), as well as other systems accessing SharePoint content via webservice or API.
- In addition, SharePoint works with (or works well) with Office, OCS, reporting services, performance point, project server.
- SharePoint hosting arrangements - Microsoft SharePoint online services can be a popular and cheaper option to start using SharePoint. It can be hosted inhouse, or with a 3rd party company. Knowing the options is always useful.
Friday, July 12, 2013
Leadership and fitting in
Nice article today I saw via Linkedin on Leadership and fitting in ....
http://leadingwithtrust.com/2013/07/07/five-ways-leaders-help-others-belong-not-just-fit-in/
some excerpt
Leaders create belonging when they…
http://leadingwithtrust.com/2013/07/07/five-ways-leaders-help-others-belong-not-just-fit-in/
some excerpt
Leaders create belonging when they…
1. Give power away and allow people to take ownership of their work. People who feel they belong in an organization have a sense of ownership; it’s their
organization. That ownership mentality comes from being given
responsibility and authority for doing their jobs and being given the
freedom to achieve results. Equip and coach your people, delegate
wisely, and then get out of their way.
2. Listen and respond to feedback.
Most leaders say they are open to hearing feedback; fewer leaders
actually listen and do something with it. Leaders create an environment
of belonging and safety when they actually take the time to sit down and
listen, acknowledge a person’s concerns, and discuss how they will
respond to the feedback. People don’t feel they belong when leaders
don’t listen, dismiss, or disregard their input.
3. Help people understand how their work connects to the broader goals or purpose of the organization.
People have an innate desire to belong to something bigger than
themselves. Leaders tap into this reservoir of power when they help
their people understand how their daily work helps the organization
achieve its goals and makes the world a better place.
4. Appreciate and celebrate the diversity of their team.
Each person is created with unique gifts and abilities and it’s a
leader’s responsibility to leverage the individual strengths of their
people. Treating your team members as individuals rather than nameless
and faceless workers creates a sense of belonging that’s extremely
powerful. One of my team members, Ed, has a jovial personality and great
dance moves. Who do you think we go to when we need to make a fun team
video? Another team member, Kim, is a champion snowmobile racer. Who do
we brag about when we have team gatherings? How much do you know about
the personal lives of your people? Get to know them and watch their
sense of belonging increase.
5. Accept people where they are but refuse to let them stay there.
Good leaders accept their team members for who they are, yet also have a
desire and commitment to help them learn, grow, and become the best
versions of themselves possible. When leaders show commitment to their
people’s growth, it fosters a sense of commitment and belonging that
can’t be underestimated.
(c) Brené Brown.
Tuesday, July 9, 2013
9 Biggest Mistakes New Managers Make
Identify and Eliminate the 9 Biggest Mistakes New Managers Make
Executive Business Briefings
One Lincoln Centre 18W140 Butterfield Road 15th Floor
Oakbrook Terrace, IL 60181
1-800-764-0680
- 7 delegation tactics to prevent overload and burn out
- Negative effects of poor communication and 6 can't miss ways to keep an open dialogue
- Real-life examples of ethical dilemmas and strategies to solve them fairly
- Open and honest management tactics that lead to effective decision-making
- Impact of managing former peers and best practices for a smooth transition
- Find your style: Solid management tactics to make your own
- Keep favoritism from killing morale: Keys to managing all team players
- Squash insecurities and use smart staffers to your advantage
- You don't have to know it all: When to reach out for help
Executive Business Briefings
One Lincoln Centre 18W140 Butterfield Road 15th Floor
Oakbrook Terrace, IL 60181
1-800-764-0680
Tuesday, May 7, 2013
Acquire first 100k users : From Quora
Noah Kagan, http://okdork.com
#1 Make a great product but y'all know that so I'll just dive into the tactics
#2 Create your target marketing sheet. See this: Quant Based Marketing for Start Ups
#3 Partner with similar companies and create benefit for them to email their free users
#4 Reach out to offline Meetup groups who generally have 200-1,000 person mailing lists
#5 Befriend owners of Facebook pages and see if you can do contests for an in-kind trade
#6 Go to the /subreddit (Page on Reddit) related to your business and leave comments
#7 Search 5-10 keywords related to you on Google and leave comments on those related pages.
#8 Give away free content or ask partners (like I did with My Travel Hacks & Free Luggage for Your Next Adventure (Part 2))
#9 Go write guest posts for any site that's related. Use Technorati or ask your existing customers which sites they like to go to.
#10 Email the existing users you have asking for them to refer other people. This sounds obvious but hardly ANYONE does it. It helps if your product doesn't suck ass.
#11 Leave video responses on popular-related YouTube Videos
#12 Manually reach out and connect with your first 1000 customers. More likely they are MORE important than then 99,000 next people you'll get
#13 Raise your prices so you don't need to get so many people :)
#14 Manually reach out to Twitter / Facebook followers of your competitors
#15 Look at new channels that have less competition (rules) like snapchat, pinterest, instagram to drive traffic
#16 Consider going international where traffic is cheaper (okay, you're not paying but you know what I'm saying)
#17 Evaluate doing mobile related marketing since it's more affordable (less competition)
#18 Get your site featured on http://AppSumo.com, DailyWorth.com, Thrillist, DailyCandy, Groupon or some site that promotes others.
I've done this 3 times with http://mint.com, http://v11media.com and http://appsumo.com
#2 Create your target marketing sheet. See this: Quant Based Marketing for Start Ups
#3 Partner with similar companies and create benefit for them to email their free users
#4 Reach out to offline Meetup groups who generally have 200-1,000 person mailing lists
#5 Befriend owners of Facebook pages and see if you can do contests for an in-kind trade
#6 Go to the /subreddit (Page on Reddit) related to your business and leave comments
#7 Search 5-10 keywords related to you on Google and leave comments on those related pages.
#8 Give away free content or ask partners (like I did with My Travel Hacks & Free Luggage for Your Next Adventure (Part 2))
#9 Go write guest posts for any site that's related. Use Technorati or ask your existing customers which sites they like to go to.
#10 Email the existing users you have asking for them to refer other people. This sounds obvious but hardly ANYONE does it. It helps if your product doesn't suck ass.
#11 Leave video responses on popular-related YouTube Videos
#12 Manually reach out and connect with your first 1000 customers. More likely they are MORE important than then 99,000 next people you'll get
#13 Raise your prices so you don't need to get so many people :)
#14 Manually reach out to Twitter / Facebook followers of your competitors
#15 Look at new channels that have less competition (rules) like snapchat, pinterest, instagram to drive traffic
#16 Consider going international where traffic is cheaper (okay, you're not paying but you know what I'm saying)
#17 Evaluate doing mobile related marketing since it's more affordable (less competition)
#18 Get your site featured on http://AppSumo.com, DailyWorth.com, Thrillist, DailyCandy, Groupon or some site that promotes others.
I've done this 3 times with http://mint.com, http://v11media.com and http://appsumo.com
Friday, April 12, 2013
IT Leadership
Here is one wonderful article on IT Leadership skills...
http://blog.vanharen.net/it-management/it-leadership-skills-are-a-must-for-all-it-managers/
Some excerpt ...
Leaders messages: ‘Becoming Customer and Service focused is a cultural shift for IT…You can’t impose a Cultural shift!’. Executive support and executive action is required, supported by action at every level to address peoples’ attitudes and change peoples’ behavior. Executive managers must ‘reward, recognize and celebrate’ the new desired behavior when they see it. Executive managers need to use a set of tools, such as conscious leadership actions- ‘walk-the-talk’, ‘lead by example’, ‘confront undesirable behavior’. Managers must set expectations and identify deliverables and establish measures – from a ‘Customer perspective’. Managers must mobilize their teams, they must inspire their teams and help change behavior. ‘It is a journey and the Leadership team must be on the same page’, they must be more visible in the organization, attending Service Management meetings and asking questions that make people think from a different perspective. ‘Changing culture requires communication and reinforcement through words, deeds, policies, processes and decisions every day of the year’!
One of the key success factors we discovered from engaging with numerous organizations was managers defining together with their teams ‘undesirable behavior’ and ‘desirable behavior’. A number of managers have used ABC of ICT workshops to capture customer perceived ‘undesirable behavior’ and then played a business simulations such as Apollo 13 to confront teams on what ‘Customer focused behavior’ or ‘effective team working’ really means, to test and develop desired behavior and capture improvement suggestions. As one manager said ‘My job is to give the team mastery, autonomy and purpose, In the simulation they gained the mastery to translate theory into practice, I gave them the autonomy to take away and apply THEIR own improvements. In the game they experienced the impact of improvements they could realize together, which gave them a shared purpose… the shared experience helped create buy-in and energy to change…now my job is to facilitate the transfer to the day to day work and to ensure we don’t slip back into the old ways of working’.
Mobilization: Middle Managers Must mobilize their teams to improve their own work. To work as teams, to effectively collaborate. The people that know the best what needs improving are generally those at the sharp end!
Motivation: Middle Managers Must Inspire their teams and externally motivate them through consequence management: recognizing and rewarding desirable behavior and confronting undesirable behavior. Changing peoples attitudes and fostering intrinsic motivation in their teams.
Mastery: Middle Managers Must master leadership skills and capabilities to ‘Make change Happen’! At the same time ensuring teams have Mastery (skills), Autonomy (to change the way they work) and purpose (clear shared goals). Middle Managers Must master management of change, addressing attitude, behavior and culture.
Maturity: Middle Managers Must foster a culture of CSI (Continual Service Improvement) in their teams. Improving your work IS your work, CSI should be a core capability for IT organizations to continually align their maturity to meet the ever changing world and pressures facing them from both the business demands and technology advancements.
Measure: Middle Managers Must ensure they are able to measure and demonstrate value . making what they do meaningful to their stakeholders.
Mandate: Middle Managers Must have the mandate from executive management to be able to lead. Executive managers must empower their management teams and support them in removing barriers to success. Executive managers must demonstrate this mandate by ‘walking the talk’. As one CIO said to me ‘It starts with me leading by example and committing the time, effort and resources to making the transformation succeed’.
http://blog.vanharen.net/it-management/it-leadership-skills-are-a-must-for-all-it-managers/
Some excerpt ...
So what is Leadership? What are the necessary leadership capabilities and how can staff develop their capabilities to meet the changing role of IT?
Below are some of the key messages from CIOs we have met in the last year who have successfully addressed cultural issues and organizational change and have used frameworks for what they are: ‘Simply instruments to bring about a structured change in behavior’.Leaders messages: ‘Becoming Customer and Service focused is a cultural shift for IT…You can’t impose a Cultural shift!’. Executive support and executive action is required, supported by action at every level to address peoples’ attitudes and change peoples’ behavior. Executive managers must ‘reward, recognize and celebrate’ the new desired behavior when they see it. Executive managers need to use a set of tools, such as conscious leadership actions- ‘walk-the-talk’, ‘lead by example’, ‘confront undesirable behavior’. Managers must set expectations and identify deliverables and establish measures – from a ‘Customer perspective’. Managers must mobilize their teams, they must inspire their teams and help change behavior. ‘It is a journey and the Leadership team must be on the same page’, they must be more visible in the organization, attending Service Management meetings and asking questions that make people think from a different perspective. ‘Changing culture requires communication and reinforcement through words, deeds, policies, processes and decisions every day of the year’!
One of the key success factors we discovered from engaging with numerous organizations was managers defining together with their teams ‘undesirable behavior’ and ‘desirable behavior’. A number of managers have used ABC of ICT workshops to capture customer perceived ‘undesirable behavior’ and then played a business simulations such as Apollo 13 to confront teams on what ‘Customer focused behavior’ or ‘effective team working’ really means, to test and develop desired behavior and capture improvement suggestions. As one manager said ‘My job is to give the team mastery, autonomy and purpose, In the simulation they gained the mastery to translate theory into practice, I gave them the autonomy to take away and apply THEIR own improvements. In the game they experienced the impact of improvements they could realize together, which gave them a shared purpose… the shared experience helped create buy-in and energy to change…now my job is to facilitate the transfer to the day to day work and to ensure we don’t slip back into the old ways of working’.
Mmmmmmm……makes sense! What is it? – Middle Managers Must:
Meaning: Middle Managers Must give meaning and purpose to teams, relating to customer value. The framework (ITIL, Prince) is not the goal! It is the results and value they achieveMobilization: Middle Managers Must mobilize their teams to improve their own work. To work as teams, to effectively collaborate. The people that know the best what needs improving are generally those at the sharp end!
Motivation: Middle Managers Must Inspire their teams and externally motivate them through consequence management: recognizing and rewarding desirable behavior and confronting undesirable behavior. Changing peoples attitudes and fostering intrinsic motivation in their teams.
Mastery: Middle Managers Must master leadership skills and capabilities to ‘Make change Happen’! At the same time ensuring teams have Mastery (skills), Autonomy (to change the way they work) and purpose (clear shared goals). Middle Managers Must master management of change, addressing attitude, behavior and culture.
Maturity: Middle Managers Must foster a culture of CSI (Continual Service Improvement) in their teams. Improving your work IS your work, CSI should be a core capability for IT organizations to continually align their maturity to meet the ever changing world and pressures facing them from both the business demands and technology advancements.
Measure: Middle Managers Must ensure they are able to measure and demonstrate value . making what they do meaningful to their stakeholders.
Mandate: Middle Managers Must have the mandate from executive management to be able to lead. Executive managers must empower their management teams and support them in removing barriers to success. Executive managers must demonstrate this mandate by ‘walking the talk’. As one CIO said to me ‘It starts with me leading by example and committing the time, effort and resources to making the transformation succeed’.
Tuesday, February 12, 2013
Create a Mind-Changing Presentation
So, what´s the reason for this article? Last week I attended (another) of those meetings where most of the speakers stared 80% of the time at the screen just to read every single bullet point on each of their cluttered slides. I believe that after three minutes tops the audience fell in a deep trance and was neither able nor willing to follow many of the presentations any longer.
I am not the most talented speaker nor presenter. Over the years, however, I have continuously worked on improving both the quality of my slides and my presentation skills. With focus and vigor I thoroughly prepared and rehearsed each presentation. After each meeting I would have asked – and I'm still doing it today — colleagues and team members for their honest feedback to improve again for the next one.
Besides that, there are two experts who have strongly influenced my way of delivering speeches and presentations. I have not visited any of their — nor any other related — seminars. Instead I read their books, and practiced, practiced, practiced.
One of them is communication expert Nancy Duarte who wrote two excellent books on the subject: "Slide:ology" and "Resonate." I strongly suggest you read at least "Slide:ology." To get a taste of her approach watch the following short video clip.
The second person who strongly encouraged me to think differently and more creatively about the preparation, design, and delivery of presentations is designer and communication expert Garr Reynolds. His beautiful book "Presentation Zen" combines solid principles of design with the tenets of Zen simplicity. It is very clear, direct, takes just a few hours to read and can help you to save days of work by developing straightforward and very effective presentations.
Some of Garr's key points:
Use multimedia wisely. Presentations must be both verbal and visual. Don´t overwhelm your audience with too much information, animations and pictures. Question: Can your visual be understood in 3 seconds? If not, don't use it!
Include short stories to explain your main points. The best presenters illustrate their points with the use of stories, especially personal ones. Stories are easy to remember for your audience.
Respect your audience. There are three components involved in a presentation: the audience, you, and the medium (e.g. PowerPoint). The goal is to create a kind of harmony among the three. But above all, the most important thing is that you get your audience involved and engaged.
Limit your ideas to one main idea per slide. If you have a complicated slide with lots of different data, it may be better to break it up into 2-3 different slides.
Move away from the podium. Connect with your audience. If at all possible get closer to your audience by moving away from or in front of the podium.
Take it slowly. When we are nervous we tend to talk too fast. Get a videotape of one of your presentations to see how you did — you may be surprised at the pace of your talk.
Keep the lights on. If you are speaking in a meeting room, etc. the temptation is to turn the lights off so that the slides look better. Turning the lights off — besides inducing sleep — puts all the focus on the screen. The audience should be looking at you more than the screen.
In addition I have two final pieces of advice:
Keep it simple. Avoid cluttered slides. Be brave and use lots of "white space" or, how the pros call it, "negative space." The less "chunk“ you have on your slide, the more powerful your message will become. Already Leonardo da Vinci knew: "Simplicity is the ultimate sophistication."
Talk "to" the audience. Never turn your back towards the audience. You do not want to conduct a monologue with the screen. Look at your audience instead and make good eye contact. Try looking at individuals rather than scanning the group.
Well, how have you experienced the last 12 minutes? Have you enjoyed it? Are you now ready to embark on the exciting journey to draft and deliver really mind-changing presentations?
I bet that you are! I bet that you can do it! And I bet that you will do it!
Best regards,
Andreas von der Heydt | Consumer Goods Club
Tuesday, February 5, 2013
Top 7 Delivery problems in IT Projects
Top 7 Delivery problems in IT Projects
1. Not Enough time
Whether it’s a misunderstanding of the
complexity of computer system designs or some other reason, many times
little time is devoted to gathering the necessary data. Because this is
one of the first steps in the process, when adequate time isn’t given to
data collection, everything else suffers.
Likewise, enough time is rarely allotted
to creating a good design. While the planning stage may not offer the
excitement that development does, it is equally, if not more, important.
Lack of planning in the design phase almost always leads to ongoing
changes during the development phase. When this happens, budget dollars
and man-hours are eaten away.
2. Open the lines of Communication
It sounds like a cliché, but
communication is absolutely vital to the success of any project. The
communication between the development team and the users, and also the
communication inside the development team must be crystal clear. Does
everyone understand you? Do they know exactly what’s expected of them or
have you assumed they know? Do they communicate well with each other?
With users? With other departments?
3. Testing a new program in Production Server
Testing in the production server leads
to a breach of security, which can lead to “immediate” release without
testing which can ultimately disrupt the production environment.
4. Inadequate Testing
Experience and studies show that testing
is almost always pushed to the end of the development cycle. Since the
development is usually bad, the testers run out of time. The result?
Running over schedule and over budget. Not to mention the release of an
inadequate product.
5. Pressing the button too tight
When you have unrealistic goals for a
project’s budget to start with, chaos is bound to set in. Departments
fall behind, resources are slow to arrive, and – because of budget
constraints – the project, once again, runs off the road.
6. Never/Rarely checking the progress of the project
As the project goes along, the
unexpected happens. Various people implement their ideas as to how to
fix these challenges and – when launch day comes – you’re surprised with
an entire list of challenges that need your immediate attention.
7. Not reviewing existing standards
Do most or all of your projects run late
and over budget? Do you keep the same standards in place time after
time? How’s that working for you? If you keep doing what you’re doing,
you’ll keep getting what you get. Let’s face it, things change, and if
you want to keep pace, you have to change, too.
Friday, January 4, 2013
Seven Surefire ways to Communicate!
- Demonstrate enthusiasm - everytime “Inspiring leaders have an abundance of passion for what they do. You cannot inspire unless you’re inspired yourself. Period. Passion is something I can’t teach. You either have passion for your message or you don’t. Once you discover your passion, make sure it’s apparent to everyone within your professional circle.”
- Tell clearly a compelling course of action. “Inspiring leaders craft and deliver a specific, consistent, and memorable vision. A goal such as "we intend to double our sales by this time next year," is not inspiring. Neither is a long, convoluted mission statement destined to be tucked away and forgotten in a desk somewhere. A vision is a short (usually 10 words or less), vivid description of what the world will look like if your product or service succeeds.”
- Make sure people understand the benefit. “Always remember, it’s not about you, it’s about them. In my first class at Northwestern’s Medill School of Journalism, I was taught to answer the question, "Why should my readers care?" That’s the same thing you need to ask yourself constantly throughout a presentation, meeting, pitch, or any situation where persuasion takes place. Your listeners are asking themselves, what’s in this for me? Answer it. Don’t make them guess.”
- Give more examples till people understand. “Inspiring leaders tell memorable stories. Few business leaders appreciate the power of stories to connect with their audiences… No amount of data can replace that story… Stories connect with people on an emotional level. Tell more of them.”
- Invite participation. “Inspiring leaders bring employees, customers, and colleagues into the process of building the company or service. This is especially important when trying to motivate young people. The command and control way of managing is over. Instead, today’s managers solicit input, listen for feedback, and actively incorporate what they hear. Employees want more than a paycheck. They want to know that their work is adding up to something meaningful.”
- Reinforce an optimistic outlook. “Inspiring leaders speak of a better future… Extraordinary leaders throughout history have been more optimistic than the average person. Winston Churchill exuded hope and confidence in the darkest days of World War II. Colin Powell said that optimism was the secret behind Ronald Reagan’s charisma. Powell also said that optimism is a force multiplier, meaning it has a ripple effect throughout an organization. Speak in positive, optimistic language. Be a beacon of hope.”
- Encourage potential. “Inspiring leaders praise people and invest in them emotionally. Richard Branson has said that when you praise people they flourish; criticize them and they shrivel up. Praise is the easiest way to connect with people. When people receive genuine praise, their doubt diminishes and their spirits soar. Encourage people and they’ll walk through walls for you.”
Monday, July 2, 2012
Top 8 Reasons – Why CRM & ERP Implementation Fails?
Why CRM Implementation fails and How to succeed?
If you have failed to implement CRM or ERP in your organization in past, then it is good news. Because Failure is the pillar of Success. Let me assure you that you are not alone. Story is same for many other companies.
Here are the top 8 reasons...
1. Selecting the Right CRM Product:----- Any and every CRM / ERP can’t meet your requirement. So it is very important to select the right CRM product / platform based on your specific requirements.
2. Scalable Solution:---- We should select the product based on current requirements and need to consider the future requirements as well. So our CRM / ERP product should be scalable enough to meet our future requirements.
3. Selecting Right Implementation Partner:---- Right implementation partner is the most important factor. Implementation partner should guide you towards successful implementation following the best practices.
4. Lack of a clear-cut definition of CRM:--- You have to define your objective and Goal behind this implementation clearly.
5. Top Management Involvement:--- Remember CRM is a methodology of doing business. It is a business policy, business strategy supported by software. Active involvement of top management is must.
6. Implement in Phases:---- Define your requirements and priorities. Implement accordingly in phases.
7. Adoption:--- User adoption is the most critical part for successful implementation. Continuous reviews with users are important to drive adoption.
8. Simple Solution:--- CRM should be simple and easy to use to increase user adoption.
If you have failed to implement CRM or ERP in your organization in past, then it is good news. Because Failure is the pillar of Success. Let me assure you that you are not alone. Story is same for many other companies.
Here are the top 8 reasons...
1. Selecting the Right CRM Product:----- Any and every CRM / ERP can’t meet your requirement. So it is very important to select the right CRM product / platform based on your specific requirements.
2. Scalable Solution:---- We should select the product based on current requirements and need to consider the future requirements as well. So our CRM / ERP product should be scalable enough to meet our future requirements.
3. Selecting Right Implementation Partner:---- Right implementation partner is the most important factor. Implementation partner should guide you towards successful implementation following the best practices.
4. Lack of a clear-cut definition of CRM:--- You have to define your objective and Goal behind this implementation clearly.
5. Top Management Involvement:--- Remember CRM is a methodology of doing business. It is a business policy, business strategy supported by software. Active involvement of top management is must.
6. Implement in Phases:---- Define your requirements and priorities. Implement accordingly in phases.
7. Adoption:--- User adoption is the most critical part for successful implementation. Continuous reviews with users are important to drive adoption.
8. Simple Solution:--- CRM should be simple and easy to use to increase user adoption.
Sunday, July 1, 2012
Tuesday, March 27, 2012
Process Management in Tamil
A friend of mine currently in USA in writing series of articles in Tamil on Process Management and beyond.
You can check out Satya's articles here... http://365process.blogspot.com http://365process.blogspot.com
You can check out Satya's articles here... http://365process.blogspot.com http://365process.blogspot.com
Sunday, January 1, 2012
Friday, July 1, 2011
Easy way to build Mobile Apps
There are many apps yet to be built on iPhone or Android or Blackberry.
The main thing is to ensure that the user gets a seemless rendering on his small screen as good as Desktop or Laptop.
I have worked on couple of projects to Deliver content on iPad and Android.
It is easy to build iPad apps ensuring that your regular page content built is not cluttered, but with small size images to fit that 7 inch screen.
For Android there are screen sizes varying from 2.8" to 3.4". You might have to have 3 different sizes of images to show thumbnails etc. 8 x 8 , 18 x 18, 32 x 32 pixels
One good article on above would be...
http://mashable.com/2010/07/12/google-app-inventor/
Also managing tasks should be done is more agile way - ensuring that more time is provided for testing on various devices.
The main thing is to ensure that the user gets a seemless rendering on his small screen as good as Desktop or Laptop.
I have worked on couple of projects to Deliver content on iPad and Android.
It is easy to build iPad apps ensuring that your regular page content built is not cluttered, but with small size images to fit that 7 inch screen.
For Android there are screen sizes varying from 2.8" to 3.4". You might have to have 3 different sizes of images to show thumbnails etc. 8 x 8 , 18 x 18, 32 x 32 pixels
One good article on above would be...
http://mashable.com/2010/07/12/google-app-inventor/
Also managing tasks should be done is more agile way - ensuring that more time is provided for testing on various devices.
Wednesday, February 2, 2011
Project Delivery Management
There are very basic simple steps for Project Delivery Management!
(1) Build the team right, at whatever costs. It is an investment, that takes you a long way!
(2) Dont take the advice from team members lightly, they are the future leaders, who might see something special.
(3) Communication is the basic stuff anyone looks for. Either with team or client, be clear. Dont hide anything.
(4) Take ownership. Dont have anyone do it for you, as you are supposed to be in control. Rain or Shine.
(5) Good team that performs, are built over a long term. Dont expect success in short term. Make them perform at least one year to get the best results.
(6) Family members of the team are crucial. Dont make the team overwork. Give them work life balance. Dont make them work your fancied work times.
(7) Look at the overall business scenario, over the last year - quarter on quarter basis - to make informed investments. Decisions should not be based on knee jerk reactions.
(1) Build the team right, at whatever costs. It is an investment, that takes you a long way!
(2) Dont take the advice from team members lightly, they are the future leaders, who might see something special.
(3) Communication is the basic stuff anyone looks for. Either with team or client, be clear. Dont hide anything.
(4) Take ownership. Dont have anyone do it for you, as you are supposed to be in control. Rain or Shine.
(5) Good team that performs, are built over a long term. Dont expect success in short term. Make them perform at least one year to get the best results.
(6) Family members of the team are crucial. Dont make the team overwork. Give them work life balance. Dont make them work your fancied work times.
(7) Look at the overall business scenario, over the last year - quarter on quarter basis - to make informed investments. Decisions should not be based on knee jerk reactions.
Saturday, January 1, 2011
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